In the EU’s General Data Protection Regulation (GDPR), Personal Data is defined as “…any information relating to an identified or identifiable natural person (“data subject”); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.”
How we use your information
Why do we need to collect and store personal data?
In order for us to do any of the above, we must collect and store your data firstly for correspondence purposes. We will ensure that the information collected will only be used for its intended purpose and does not constitute an invasion of your privacy. Safeguarding Futures Ltd may wish to contact you for marketing purposes, however we would contact you for additional consent for that purpose if not already given.
Will we share your personal data with anyone else?
We may need to pass your details onto third parties who are either contracted to, or part of the Safeguarding Futures Ltd group of companies. Any third parties who we do pass your details onto are obliged to store your details securely and only process them if responding to requests for data on our behalf.
Specifically, at your request and upon payment of the appropriate fee, we will store your documents with the remote document storage company:
National Will Safe Ltd.
Their registered address is: Trinity Point, New Road, Halesowen, West Midlands B63 3HY
This is to ensure the security of your documents and their accessibility should you (or your representatives) require them. If you decide to take up this service, your documents will be recorded on the National Wills Register at www.nationalwillsregister.org.uk
The Society of Will Writers:
Their registered address is: Chancery House, Whisby Way, Lincoln LN6 3LQ
We are a member of The Society of Will Writers and use their technical team to assist in the drafting of Wills and other estate planning services.
If you require a Pre-Paid Funeral Plan, then we will pass your details to any of the three funeral plan providers for which we act as intermediaries in order that they may arrange your Pre-Paid Funeral plan as per your specific requirements.
These companies are:
Safe Hands Funeral Plans
Their registered address is: 8 Peterson Road, Wakefield WF1 4EB
Pride Planning Funeral Plans:
Their registered address is: National House, 80-82 Wellington Rd N, Stockport SK4 1HW
Golden Leaves Funeral Plans
Their registered address is: 12-16 Addiscombe Rd, Croydon CR0 0XT
When the time comes that such 3rd party organisations no longer require your personal data, they will dispose of this accordingly and in line with our company policy. If we wish to pass your personal data to a third party, we will only do so with your explicit consent, unless we are legally obliged to do so otherwise.
How will we use the personal data we collect about you?
Processing data constitutes as collecting, storing and using. We will process this data in accordance with the GDPR. We will do our utmost to keep your information accurate and up to date and not keep it longer than is necessary. Safeguarding Futures Ltd may issue occasional reminders to all customers to keep their contact details up to date and will update them accordingly.
Please be advised that there is information that we are required to keep in accordance with the law, such as information needed for tax and audit purposes. Personal data may be held for longer than these periods, however this will depend on the individual needs of the company.
Under what circumstances will we contact you?
We will only ever contact you when necessary, or when you have requested that we do so. We do not mean at any point to be intrusive or ask for unnecessary information. We will do our best to ensure that the information we hold is as secure as possible to minimise the risk of unauthorised access or disclosure.
Can you find out about the personal data that we hold about you?
If you want to see what personal data we hold on you and how it is processed, you may contact us to request this. This is known as a Data Subject Access Request (DSAR) and you must request this in writing (either by post or email), providing the necessary identification before any information is released. If Safeguarding Futures Ltd do store any of your personal data, you may request information on the following:
What forms of ID will you need to provide in order to access this?
Safeguarding Futures Ltd will accept the following forms of ID when information on your personal data is requested:
Passport; Photo Driving Licence; Utility Bill (from the last three months)
Contact details of the GDPR Owner
If you wish to submit a DSAR, or have any questions regarding this privacy statement, you must do so in writing using the following information.
Safeguarding Futures Ltd
162 Sherwood Avenue
Northampton NN2 8TE
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If our website contains links to our partners, as well as other external sites, you should note, that if you click through to any of these external sites, we do not have control over that site. We cannot be responsible for the protection of any information that you provide to these other websites as they are not governed by this privacy statement. You should always exercise caution and look at the privacy statement of whichever website it is that you are visiting.